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| Job Title : Administrative Officer |
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| Company |
Treasury, Internal Revenue Service (IRS) |
| Location |
Farmers Branch, TX
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License/Certification Required |
-- Other --
, Status Candidates |
Minimum Career Level |
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Required Education |
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Major |
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GPA Required |
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| Job Type |
full-time,
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| Required Experience |
null |
| Required Travel |
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| Training Available |
NO |
| Salary |
$62392 to $96451 |
| Bonus |
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| Benefits |
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| JOB DESCRIPTION |
: Department of Treasury
Agency: Treasury, Internal Revenue Service (IRS) Job Announcement Number:
STA-AT6DM015E Administrative Officer
SALARY RANGE: 62,392.00 - 96,451.00 USD per year OPEN PERIOD: Monday, October 31, 2005
to Monday, November 14, 2005
SERIES & GRADE: GS-0341-12/13 POSITION INFORMATION: Full-Time Permanent
DUTY LOCATIONS: 1 vacancy - Farmers Branch, TX
WHO MAY BE CONSIDERED:
Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities.
JOB SUMMARY:
This position is located in the Office of Chief Counsel, Finance and Management.
This is a Non-Bargaining Unit Position.
This position requires some travel throughout the month.
Moving expenses are not authorized.
KEY REQUIREMENTS:
U.S. Citizenship
Overview Duties Qualifications and Evaluation Benefits and other Information How to Apply
Send Mail to:
Department Of The Treasury/IRS
401 W. Peachtree Street NW
Stop 164-R
Atlanta, GA 30308
US
Fax: 404 338-7646 For questions about this job:
Ms. Dan Yeal Moss
Phone: 404 338-9713
Fax: 404 338-7646
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| JOB REQUIREMENTS |
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STA-AT6DM015E Administrative Officer
QUALIFICATIONS REQUIRED:
You must have one year of specialized experience at a level close to the work of this job that has given you the particular knowledge, skills, and abilities required to successfully perform. Typically we would find this experience in work within this field or a field that is closely related.
To qualify based on education, submit copy of transcript or list of courses with credit hours, major(s), and grade-point average or class ranking. Application materials will not be returned. Submit proof of your education with a transcript or list of courses with credit hours, major(s), and grade point average or class ranking. We will be unable to return these to you. You can receive credit for education received outside the United States if you provide evidence that it is comparable to an accredited educational institution in the United States when you apply.
You must be a U.S. citizen to qualify for this position.
HOW YOU WILL BE EVALUATED: BackToTop();
You will be evaluated to determine if you meet the minimum qualifications required; and on the extent to which your application shows that you possess the knowledges, skills, and abilities associated with this position as defined below. When describing your knowledges, skills, and abilities, please be sure to give examples and explain how often you used these skills, the complexity of the knowledge you possessed, the level of the people you interacted with, the sensitivity of the issues you handled, etc.
You must address the KSA's and submit them with your application/resume.
Knowlege in the principal area of administration and management, i.e., human resources, training and development, facilities management, security, procurement, financial management, and information technology.
Ability to establish priorities and concurrently deal with a multitude and variety of administrative and management problems/issues and to adjust to changing requirements and situations.
Ability to design , conduct and evaluate studies and surveys of administrative processes and operations.
Ability to effectively lead and supervise a subordinate staff and to develop and maintain an effective working relationship wit operating officials, customers, and senior management.
Ability to be clear, concise, and effective in oral and written communications.
Overview Duties Qualifications and Evaluation Benefits and other Information How to Apply
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| JOB RESPONSIBILITIES, DUTIES, TASKS |
STA-AT6DM015E Administrative Officer
Additional Duty Location Info: 1 vacancy - Farmers Branch, TX
MAJOR DUTIES: BackToTop();
GS-12 Administrative Officer
The incumbent serves as an Administrative Officer for any one of the Counsel Area Offices and all other Counsel field offices in the geographic area. Responsible for providing advice and assistance to the Area Manager on a wide range of management and administrative matters.
Budget and Fiscal Activities
Responsible to the F & M Area Manager for the development of the annual financial plan by determining fund requirements and preparing budget estimates and supporting data for presentation by the F & M Area Manager.
Administers the approved Plan, being responsible for the submission of monthly financial status reports to the Financial Management Division.
Conducts a continuous analysis of the Plan advising on increases or decreases and amounts involved and develops appropriate justifications.
Develops and reviews budgetary control system to meet needs of the Office.
Interprets budgetary data and prepares reports of analyses, conclusions, and recommendations for the F & M Area Manager's information.
Conducts surveys to determine where costs can be reduced.
Evaluates requests for expenditure of funds and exercises delegated authority to obligate (or refuse to obligate) funds.
Personnel Management Administration
Interviews clerical applicants, checks qualifications and determines suitability and eligibility for positions in the Office.
Prepares and signs for the F & M Area Manager, and submits personnel documents to servicing personnel office.
Responsible for the mechanical aspects of the performance rating system, advises employees relative to performance rating system, and reviews rating of clerical employees.
Responsible for keeping F & M Area Manager advised of eligibility for promotion of all personnel.
Assists in orientation of attorney and clerical personnel.
Responsible for preparation of clerical position descriptions, and recommending action on both attorney and clerical position descriptions.
Maintains attorney probationary records and provides advice on same to F & M Area Manager.
Responsible for controlling and/or advising on such matters as Pay and Leave, Employee training and development; Employee Relations and service; Disciplinary actions; Records and reports; and Incentive Awards Coordinator for developing and evaluating the local awards programs.
Facilities Management
Responsible for the management of property and supply, communications, space, library records, reproductions services, and all activities pertaining to the housing and servicing of the Area office.
Responsible for determining the needs for new equipment and for the procurement thereof within the limits of funds available and subject to the approval of the F & M Area Manger.
Responsible for Records Management function within the F & M Area Manager's office and for coordinating it with IRS's Area Facilities Management Branch.
Responsible for management of the Library, which includes: Maintenance of records; Requisition of new and continuing material; and consulting with operating official's concerning needs and keeping material current.
Special Assignments
Develops and implements procedures necessary to ensure effective fiscal, personnel, and facilities management, which includes preparing written directives or instructions. Conducts studies and performs analyses as the need is perceived. Advises key officials all important administrative matters, and assists in formulation of policy, procedures and methods of implementation. Maintains liaison with IRS officials and with the various components of the Chief Counsel's National Office Financial Management Division.
Performs complete management, organization, workload and other staff studies, and presents both written and oral recommendations to the F & M Area Manager, and implements National and Area Programs requiring the Area Office's participation which are applicable to administrative matters by preparing written instructions and dissemination of information.
Visits other field offices to observe administrate practices, make surveys of space and equipment, and evaluate personnel assignment practices, and discuss problem areas and possible solutions as appropriate.
Supervisory Responsibilities
Supervises subordinate employees working in the functional areas of budget administration, procurement/supply administration, space/facility management, travel administration, personnel administration and management information/automation. Also exercises full (first line) supervisory authority over the office managers located in Counsel Office?s throughout the geographical area.
GS-13 Administrative Officer
The incumbent serves as an Administrative Officer for any one of the Counsel Area Offices and all other Counsel Field offices in the geographical area. Responsible for providing analytical and staff expertise in connection with both financial and human resources. Serves as advisor to the Area Manager in all areas of administrative operations including budget management, personnel, automation, and other related activities. Directs the continuing evaluation of program effectiveness and administrative systems to assure that timely and appropriate measures are taken when deficiencies are brought to light or when modifications are required because of shifts in program emphasis.
Budget and Financial Management
Serves as the budget expert, responsible for formulating and presenting the area's budget submissions, establishing the F & M Area Manager's budgetary and accounting systems, and analyzing and making recommendations to the area manager as to budget request items submitted. Employees budget analysis, exploration of alternative methods of funding and program tradeoffs.
Manages the execution of the budget process and advises managers as to the best avenue to spend funds and prepares justifications. Evaluates requests for large expenditures of funds and exercises delegated authority to obligate or refuse to obligate funds. Monitors the execution phase of the F & M Area Manager's budget program, ensuring that funds are properly allocated, obligated and spent; recommends redistribution and/or transfer of funds; analyzes and interprets the impact of Chief Counsel policies and decisions on the F & M Area Manager budget.
Manages the implementation of the management of property and supplies, communications, space, library, records, reproduction services and all activities pertaining to the housing and servicing of the Counsel Area Office and all other Counsel Field offices.
Personnel Management and Administration
Serves as the staff advisor on all aspects of the Area's personnel and human resources program. Establishes and coordinates guidelines to implement personnel policy, standards, over-all requirements, special recruiting, etc., for the appointment, training, promotion and classification of personnel.
Advises the Area Manager on complex sensitive issues in the staffing, classification, awards, and employee relations and EEO programs.
Leads meetings and conferences pertaining to all personnel issues under the jurisdiction of the F & M Area Manager's office and acts jointly with the supervisors and managers in reaching decisions which have area-wide impact.
Attends meetings and works with key officials in the IRS's Office and/or National Office concerning major problems areas or new projects which usually have Area-wide impact (e.g., identification of long-and short-range personnel needs of the Area, identifying changes in jobs due to new or rapid, fundamental technological changes, etc.)
Manages the performance evaluation program Area-wide. Makes recommendations on performance ratings and award submissions. Evaluates the performance of Area administrative staff personnel.
Responsible for further development of professional, administrative, and clerical employees through the establishment of an effective training program.
Facilities Management
Manages all activities in space and facilities program Area-wide. Ensures that all of these activities are planned and developed timely and serves as the major resource in determining the most applicable telephone system, space layout, furniture, cabling set-up etc.
Plans, develops, and executes all procurement activities for Counsel. Administers procurement rules, regulations, and policies Area-wide. Determines the needs and sources for equipment, furniture, and property. Plans, develops and executes plans to establish new offices. Reviews Federal contract schedules for purposes of purchasing office acquisition needs through Federal contract procedures. For items that cannot be procured through normal Federal contract procedures, researches and identifies other sources making contacts and securing bids, conducting cost analyses, preparing sole source justifications, comparing specifications and pointing out why services/items must be obtained from a particular company.
Assists with the evaluation of the design and procurement of computer systems, including software, cabling, electricity needed data communication lines and modems. Also, manages and evaluates the design of telephone systems, and analyzes and monitors the usage of LEXIS, WESTLAW legal research systems.
Represents the Area office at meetings with vendors dealing with computer hardware and software systems. Serves as one of the points of contact with respect to Facilities and Budget questions for hardware, software, cabling, and data communications for the Area.
Special Assignments
Plans and conducts studies to evaluate and recommend changes in F & M Area organizational structures, positions and manpower utilization and coordinates all personnel programs and policies with the National Office, and the Area-wide Shared Service Office (AWSS). determines the need for and implements organizational improvements Area-wide.
Develops and administers initial training for all new support staff to ensure that those personnel are fully aware of the Area's administrative processes and the requirements related thereto.
Serves as a member of any ad hoc committees related to all administrative matters related to operation arcas and as such serves in an advisory and consulting capacity to all levels of management in specialized areas of administration. As a result of system and comprehensive studies (either performed or directed by the incumbent) performs consulting services to management. Arrives at and reports judgment, recommends or suggests changes which should be made to improve area programs, processes or functions. Develops new or substantially modified organizational structures, work processes, and manpower or control systems which strongly influence or change the way the subjects studies affect all area office locations.
Develops and maintains proper liaison with key officials of both Counsel and IRS administrate operations.
Supervisory Responsibilities
Supervises subordinate employees working in the functional areas of budget administration, procurement/supply administration, space/facility management, travel administration, personnel administration and management information/automation. Also exercises full (first line) supervisory authority over the office managers located in Counsel office's throughout the geographical area.
Overview Duties Qualifications and Evaluation Benefits and other Information How to Apply
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| JOB PERFORMANCE METRICS |
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| EMPLOYER DESCRIPTION |
STA-AT6DM015E Administrative Officer
HOW TO APPLY: BackToTop();
You must submit your application so that it will be received by the closing date of the announcement.
Mail your complete application to: Internal Revenue Service, Attn: D. Moss, 401 W. Peachtree Street, NW, Stop 164R, Room 1645, Atlanta, GA 30308.
OR
Fax your complete application to: IRS, Attention: D. Moss #STA-AT6DM015E at (404) 338-7646.
Status applicants with career or career-conditional status or reinstatement eligibility must submit a copy of their most recent Notification of Personnel Action (Standard Form 50) showing tenure group and promotion potential (if any). To ensure full consideration, status applicants should submit a copy of current performance appraisal report. If available non-status applicants claiming veteran preference or eligibility for Veterans Readjustment Appointment should submit a copy of their DD form 214 and, if disabled, an SF-15 with a letter from the Department of Veterans Affairs; tentative five point preference will be granted in the absence of the paperwork.
Failure to submit all required documents and information requested by the closing date of this announcement may result in you not receiving full consideration. Applicants qualifications will be evaluated solely on the information submitted in their applications.
Submit a resume, Optional Application for Federal Employment (OF-612) or other written application format of your choice. Be sure to provide all of the information requested below:
Job Information:
Announcement Number, title and grade(s) for which you are applying.
Personal Information:
Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
Social Security Number. Providing your Social Security Number is voluntary, however; we can not process your application without it.
Country of Citizenship.
If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment with grade.
Education:
High School name, city, state and zip code, date of diploma or GED.
College and/or University attended along with the city, state and zip code.
Major field(s) of study.
Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.
Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
Job Title
Duties and accomplishments
Number of hours worked per week
Employers name and address
Supervisor's name and phone number (Indicate if your current supervisor may be contacted)
Starting and ending dates of employment (MM/YY)
Salary
Other Qualifications:
Job related training courses (title and year)
Job related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
Job related certificates and licenses.
Job related honors, awards, and special accomplishments (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.) Do not send copies of documents unless specifically requested.
If you are applying for Veterans Preference, submit evidence of eligibility, such as: DD form 214, Certificate of Release or Discharge from Active Duty, or Standard Form 15, Application for 10-Point Veteran preference, and the proof requested on the form.
If you are or have been a Federal Employee, please submit a copy of your last Notification of Personnel Action, Form SF-50, and your most recent or last performance appraisal.
AGENCY CONTACT INFO: BackToTop();
Ms. Dan Yeal Moss
Phone: 404 338-9713
Fax: 404 338-7646
Or write:
Department Of The Treasury/IRS
401 W. Peachtree Street NW
Stop 164-R
Atlanta, GA 30308
US
Fax: 404 338-7646
WHAT TO EXPECT NEXT: BackToTop();
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome.
Overview Duties Qualifications and Evaluation Benefits and other Information How to Apply
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