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| Job Title : Secretary (OA) |
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| Company |
Treasury, Internal Revenue Service (IRS) |
| Location |
Washington DC Metro Area, DC, DC
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License/Certification Required |
-- Other --
, Public |
Minimum Career Level |
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Required Education |
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Major |
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GPA Required |
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| Job Type |
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| Required Experience |
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| Required Travel |
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| Training Available |
NO |
| Salary |
$43557 to $60942 |
| Bonus |
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| Benefits |
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| JOB DESCRIPTION |
Internal Revenue Service
Sub Agency: Internal Revenue Service
Job Announcement Number:
08OG3-SBE0043-318-8/9-TM
Secretary (OA)
SALARY RANGE: 43,557.00 - 60,942.00 USD per yearOPEN PERIOD: Tuesday, April 01, 2008
to Tuesday, April 08, 2008
SERIES & GRADE: GS-0318-08/09POSITION INFORMATION: Full Time, Permanent, Day Shift Career Conditional Appointment
PROMOTION POTENTIAL: 09DUTY LOCATIONS: 1 vacancy - Washington DC Metro Area, DC
WHO MAY BE CONSIDERED:
Applications will be accepted from U.S. Citizens, from current and
former competitive service Federal Employees, and people eligible for
special hiring authorities.
JOB SUMMARY:
WHY IS THE IRS A GREAT PLACE TO WORK?
We employ talented people in a wide variety of professional career
fields.Not only do you get first class training when you walk in
the door, your professional skills are kept sharp and up-to-date with
specialized training delivered by some of the best instructors in and
outside of the government.Far-reaching impact.Varied challenges.
Tremendous advancement potential.It all adds up.
WHAT DOES A SECRETARY DO?
IRS Secretaries work in every Business Unit (BU) and provide a wide
range of administrative and secretarial services within an
organization. This may include using a variety of computer
applications, organizing and maintaining files, providing telephone
and receptionist services, arranging conferences and meetings, typing
and reviewing correspondence and meeting minutes, arranging travel
itineraries, and briefing the manager on important issues.
HOW DO I APPLY?
"It is really easy". Just click on the "How to Apply" tab above.
WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS?
If you want to find out more about IRS careers, visit us on the web
at www.jobs.irs.gov .
KEY REQUIREMENTS:
You must be a citizen of the United States.Males born after 12/31/59 - Selective Service Registration required.
Send Mail to:
Internal Revenue Service
1973 N Rulon White Blvd
Ogden, UT 84404
Fax: 801-620-3600
For questions about this job:
Tricia Morrow
Phone: 801-620-3506
Fax: 801-620-3600
Email: tricia.morrow@irs.gov
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| JOB REQUIREMENTS |
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08OG3-SBE0043-318-8/9-TM
Secretary (OA)
QUALIFICATIONS REQUIRED:
Applicants must be a certified typist with a minimum typing speed of
40 words per minutes (based on a 5-minute sample with 3 or fewer
errors).
To qualify for this position at the GS-08 grade
level, you must have at least one year (12
months) of specialized experience.Specialized
experience is experience that is in or related to
this position and provided you with the
particular knowledge, skills and abilities to
perform successfully the duties of this
position.You may have gained this experience in
a full-time secretary, management assistant,
personnel assistant, legal assistant position,
and other similar positions where you work in a
complex organization with subordinate
organizational entities, requiring the
establishment and maintenance of extensive
internal procedures and reporting systems.Your
sample tasks may have included: screening calls
and visitors to the office, referring to staff
members and forwarding to the supervisor only
those calls or visitors requiring that person's
attention; scheduling appointments and making
commitments for the supervisor to attend
meetings, luncheons, etc., without prior
approval; reading all incoming correspondence,
determining proper action, at times preparing
answers before referring to the supervisor;
reviewing outgoing correspondence and reports
prepared by professional employees in the
organization, ensuring proper format,
mathematical correctness, correct grammatical
content, and ascertaining that all necessary
coordination of facts has been completed and is
in accordance with established policy;
responsible for budget accounts allotted to the
office; explaining non-technical policies and
procedures promulgated by the office after
obtaining clarification from source; making
recommendations and decisions in establishing
priorities among actions on administrative
matters requested by various employees or
organizations; taking and distributes minutes of
meetings; instructing and assists other
secretaries on procedural matters such as the
correct procedures to follow in preparing
correspondence; and preparing correspondence for
the supervisor's signature.This list is not
inclusive.To be creditable, this experience
must have been equivalent to the GS-07 grade
level in the Federal government.
To qualify for this position at the GS-09 grade
level, you must have at least one year (12
months) of specialized experience.Specialized
experience is experience that is in or related to
this position and provided you with the
particular knowledge, skills and abilities to
perform successfully the duties of this position.
You may have gained this experience in a full-
time secretary, management assistant, personnel
assistant, legal assistant position, and other
similar positions where you work in a large
organization subdivided into several subordinate
levels, where formal policies, procedures, and
reporting requirements are necessary.Your work
is completed under general supervision and your
supervisor sets the overall objectives of the
work, and from time-to-time, gives specific
assignments with a brief explanation of the
assignment's purpose.You set the deadlines for
most of the work to be done.You perform the
duties of the job independently, referring only
the most complex problems to the supervisor.
Many situations and conflicts arise which require
you to determine the approach to resolve them.
Your work is reviewed to ensure that the overall
objectives of the position are met.Your sample
tasks may include: receiving all visitors and
telephone calls to the office, determining the
nature of call or business of visitors; decided
to whom visitors are referred; making
appointments for the supervisor, establishing
priorities, setting up, rescheduling, or refusing
appointments, accepting or declining invitations
to meetings, and arranging for representation by
a subordinate official when that is desirable.
This list is not inclusive.To be creditable,
this experience must have been equivalent to the
GS-08 grade level in the Federal government.
EVALUATION OF FOREIGN EDUCATION: Qualifying education from colleges
and universities in foreign countries must be evaluated in terms of
equivalency to that acquired in U.S. colleges and universities.
Applicants educated in whole or in part in foreign countries must
submit sufficient evidence, including transcripts; to an accredited
private organization for an equivalency evaluation of course work,
including grade and credit conversion, and degree. You must provide a
copy of the letter containing the results of the equivalency
evaluation as supporting documentation. Failure to provide such
documentation when requested will result in lost consideration.
Male applicants born after December 31, 1959, must certify at the
time of appointment that they have registered with the Selective
Service System, or are exempt from having to do so under Selective
Service law.
You will be:
* Required to submit fingerprint cards as part of the pre-employment
process.
* Required to provide information to complete a thorough background
investigation.
* Subject to the requirement of the U.S. Department of the Treasury
to undergo an income tax verification and post-employment tax audit.
HOW YOU WILL BE EVALUATED:
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If you are eligible and qualified, you will be given a score from 70
to 100 based on the information provided in your online application,
in particular your responses to job-related questions.
Job-Related Questions: As part of the online application process, you
will need to respond to a series of questions designed to assess your
possession of the following Secretary competencies:
Conscientiousness: Displays a high level of effort and commitment
towards performing work; demonstrates responsible behavior.
Customer Service: Works and communicates with clients and customers
to satisfy their expectations.Committed to quality services.
Reading: Learns from written material by determining the main idea or
essential message.Recognizes correct English grammar, punctuation,
and spelling.
Listening: Receives, attends to, interprets, and responds to verbal
messages and other cues such as body language in ways that are
appropriate to listeners and situations.
Flexibility: Adapts quickly to changes.
Interpersonal Skills: Shows understanding, friendliness, courtesy,
tact, empathy, cooperation, concern, and politeness to others;
relates well to different people from varied backgrounds and
different situations.
Teamwork: Encourages and facilitates cooperation, pride, trust, and
group identity; fosters commitment and team spirit; works with others
to achieve goals.
Integrity/Honesty: Displays high standards of ethical conduct and
understands the impact of violating these standards on an
organization, self, and others; chooses an ethical course of action;
is trustworthy.
Technical Competence: Knowledge of how to perform one's job.Refers
to specialized knowledge that is acquired through formal training or
extensive on-the-job experience.
Manages and Organizes information: Identifies a need; gathers,
organizes, and maintains information; determines its importance and
accuracy, and communicates it by a variety of methods.To preview questions please click here.
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| JOB RESPONSIBILITIES, DUTIES, TASKS |
08OG3-SBE0043-318-8/9-TM
Secretary (OA)
Additional Duty Location Info:1 vacancy - Washington DC Metro Area, DC
MAJOR DUTIES:
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As a Secretary you will perform a variety of secretarial and
administrative clerical services for an assigned function.
You will:
- Receive telephone calls, give routine and non-routine information,
answer questions and direct calls and visitors to appropriate person
or office.
- Receive and control mail and suspense items, routing them directly
to the appropriate person or office for action.
- Prepare and type a variety of correspondence, reports, forms,
requisitions, requests for personnel actions and legal documents
etc., using word processor or personal computer.
- Organize and maintain files, records, manuals, handbooks, and other
related materials.
- Maintain supervisor's calendar; schedule appointments and
engagements, prepare notes regarding topics to be discussed; make
travel arrangements and prepare travel vouchers.
- Where applicable, provide basic coordination and pertinent
information on office functions to subordinate clerical staff and
managers.
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| HOW TO APPLY |
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| JOB BENEFITS AND OTHER INFORMATION |
08OG3-SBE0043-318-8/9-TM
Secretary (OA)
BENEFITS:
The IRS offers outstanding benefits, family friendly employment
policies, generous holiday, vacation, and sick leave.In addition,
the IRS offers a tax deferred retirement savings and investment plan,
with employer matching contributions.These benefits, however, do
not apply to all appointment types.For example, they do not apply
to individuals hired using Temporary Appointing Authority.If
selected, information on your benefits will be provided with your
offer of employment.
OTHER INFORMATION:
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Applicants must be in compliance with the tax laws.Your income tax
returns will be verified for the past three years to determine if you
have filed according to the tax laws.
NO MOVING OR RELOCATION EXPENSES WILL BE PAID.
CONDITIONS OF EMPLOYMENT:
Citizenship:Under Executive Order 11935, only United States
citizens and nationals (residents of American Samoa and Swains
Island) may compete for civil service jobs.Agencies are permitted
to hire non-citizens only in very limited circumstances where there
are no qualified citizens available for the position.Applicants for
this announcement must be a U.S. citizen and a minimum of 16 years of
age.
Selections for employment depend upon several conditions such as the
number of vacancies, assessment score, shift availability and work
history.In addition, applicants are subject to an FBI name and
fingerprint check, employment checks, and any other information
relevant to selection for employment.
Not all eligible applicants are selected for employment.If
selected, you will be notified and given a commitment letter.
A determination will be made as to your suitability for federal
employment.All appointments are made subject to an investigation.
Any arrests, discharges from employment, or other information not
shown on the application could affect your selection and/or retention
in the service.
Probationary period:Every applicant selected from a competitive
list of eligibles for a Career or Career Conditional appointment must
serve a one (1) year probationary period.Applicants selected under
a Term appointment must serve a (1) year trial period.Reinstatement
applicants will be required to serve the one (1) year probationary
period unless the probationary period has already been completed.
Applicants appointed under the Veterans Recruitment Authority will
require a two (2) year trial period.
AGENCY CONTACT:For additional information about this
position,please contact: Ogden Personnel Office, 801-620-3506 TTY 801-
620-3557, tricia.morrow@irs.gov
Physical Requirements:Depending upon the clerical position for
which selected, the work may require either constant, frequent or
occasional physical exertion such as standing, bending, reaching,
stretching, lifting, and carrying items weighing up to 25 pounds.
Items weighing over 25 pounds may require use of a mechanical device
or assistance from other equipment such as a dolly, tow motor or
cart.Prolonged sitting, as well as operation of a word processor or
personal computer, may be required.
If selected, identification of promotion potential in this position
does not constitute a commitment or an obligation on the part of
management to promote you at some future date.Promotion will depend
upon administrative approval, the continuing need for an actual
assignment, and performance of higher level duties.
NOTICE TO APPLICANTS: The Treasury Inspector General for Tax
Administration (TIGTA) has oversight and investigative
responsibilities throughout IRS.TIGTA has authority to initiate
investigations to identify IRS employees who have violated or are
violating laws, rules or regulations related to the performance of
their duties.TIGTA does this in part through computer matching
programs.TIGTA computerized matches include information from
Personnel records, taxpayer account records, records of computerized
accesses to IRS information, employee tax records and records of
employee computer usage (i.e. the Internet and other research tools).
THE INTERNAL REVENUE SERVICE IS COMMITTED TO ENSURING THAT ALL
EMPLOYEES PERFORM IN A MANNER WARRANTING THE HIGHEST DEGREE OF PUBLIC
CONFIDENCE AND DEMONSTRATES THE HIGHEST LEVEL OF ETHICS AND
INTEGRITY.
APPLICANTS WILL BE REQUIRED TO GO THROUGH A PERSONAL
IDENTITY VERIFICATION (PIV) PROCESS THAT REQUIRES TWO FORMS OF
IDENTIFICATION FROM THE FORM I-9; ONE MUST BE A VALID STATE OR
FEDERAL GOVERNMENT-ISSUED PICTURE IDENTIFICATION.ELIGIBILITY FOR A
PIV CREDENTIAL IS REQUIRED.FAILURE TO COMPLY WITH THE PIV PROCESS
AND IF UNABLE TO VERIFY THE APPLICANT'S IDENTITY, MAY RESULT IN THE
LOSS OF CONSIDERATION FOR EMPLOYMENT.
TO BE ELIGIBLE FOR PIV CREDENTIAL, APPLICANTS MUST HAVE A
SUCCESSFULLY ADJUDICATED FBI CRIMINAL HISTORY RECORD CHECK
(FINGERPRINT CHECK) AND A NACI OR EQUIVALENT BACKGROUND INVESTIGATION
INITIATED.EMPLOYEES MUST MAINTAIN PIV CREDENTIAL ELIGIBILITY DURING
THEIR SERVICE WITH THE DEPARTMENT OF THE TREASURY.
EQUAL EMPLOYMENT OPPORTUNITY:THE INTERNAL REVENUE SERVICE IS AN
EQUAL OPPORTUNITY EMPLOYER.SELECTION FOR THIS POSITION WILL BE
BASED SOLELY ON MERIT WITHOUT REGARD TO RACE, COLOR, RELIGION, AGE,
SEX, NATIONAL ORIGIN, POLITICAL AFFILIATION, DISABILITY, SEXUAL
ORIENTATION, MARITAL OR FAMILY STATUS, MEMBERSHIP IN AN EMPLOYEE
ORGANIZATION OR OTHER NON MERIT FACTORS.
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